Location: Irvine, CA
Assisting the Executive team with administrative functions in order to increase the time an executive has available for executive-level responsibilities. May handle a wide variety of situations involving the clerical and administrative function of the office. Responsible for confidential and time-sensitive material. Prepares routine and advanced correspondence including minutes from meetings, letters, memoranda, and reports. Familiar with a variety of the company’s concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. May direct and lead the work of others. A wide degree of creativity and latitude is expected.
Strong candidates will be able to manage general office work, monitoring and greeting visitors, utilities, security (key card management), answering the phones at the front desk, ensuring that the office is always in a presentable state for guests, and managing office cleaning services and trash services. Additional responsibilities include maintaining office services by organizing office operations and procedures, and ensuring the office is running smoothly by planning and implementing office systems, layouts, and equipment procurement. The position requires maintaining professional and technical knowledge by attending educational workshops.
Excellent English writing abilities are a requirement as some of the responsibilities include editing documents to be published. Excellent organizational skillsets is an important requirement. The ideal candidate will have a strong understanding of the Microsoft Office Suite of applications. This is a full-time salaried position.