Written by Duncan MacDonald, Director of Product Development – RapidScale
With cloud solutions, companies can store corporate data in a centralized location and access them securely from a multitude of devices. Microsoft’s cloud-based platforms that allow users to save, share and sync files between devices are SharePoint Online and OneDrive for Business. Both are similar tools within the Office 365 suite of services, and many users are confused between identical functionalities and their intended uses. Microsoft does not educate or distinguish between the document management systems, but there is a significant difference between these applications when it comes to business use and impact. In general, Microsoft tools are built around core business functions for every organization.
When comparing the two applications, there is an entirely different approach to collaboration, file sharing, and project management. To fully understand the differences, it’s important to understand two main use cases around document storage.
The Difference Between OneDrive vs. SharePoint
OneDrive for Business, as its name suggests, is “one” online platform within Office 365 for file storage and personal documents. It provides 1TB of storage per user and syncs to personal email addresses. Designed for one-time sharing, OneDrive for Business allows users to sync files between local machines and the cloud. Users can easily collaborate online as edits or updates to documents are made in real-time. OneDrive for Business accounts are managed by the company to enable employee access and permissions.
SharePoint Online, as its name suggests, is an ongoing “shared” platform for storage and team documents. Unlimited file storage is available within this platform, and users can easily share company data across the organization. This simple collaboration tool shares files based on document libraries that are secured and accessed through Office 365 groups. You also can share documents based on calendars, projects, task lists, and more. SharePoint Online also integrates with websites or corporate intranets, where files can be accessed securely.
Choosing the Best Option
Understanding the business use case for each software option is key to increased productivity for organizations. IT leaders will find both OneDrive and SharePoint capabilities available in RapidScale’s Managed Office 365 solution. End users benefit from RapidScale’s certified engineers with industry-leading response times for software updates and direct IT support.
Choosing RapidScale for your Managed Office 365 solution will also get you complimentary email backup for a year, free migration services and a company adoption package at no cost.
For more information on OneDrive for Business, SharePoint Online or Office 365 visit https://rapidscale.net/cloud-solutions/managed-office-365/.